Minutes Meeting November 2013

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MINUTES OF ORDINARY MEETING
MADRON PARISH COUNCIL
HELD AT MADRON COMMUNITY ROOMS
THURSDAY 7th NOVEMBER 2013 AT 7.30pm

Present:
Cllr Mrs C. Roberts (vice chairman) Cllr Mrs G. Burlton
Cllr. M. Scoble Cllr R. Matthews
Cllr C. Bone Cllr G. Tanner
Cllr S. Bates Cllr V. Peake
Cllr I. Phillips

Cornwall Cllr W.Maddern
Clerk, Mr W.E. Wilkins, and three members of the public

1.Apologies
Cllrs S. Pritchard and Mrs A. Jenkin, Cornwall Cllr R. Mann, PC Thomas
2. Acceptance of Minutes
The minutes of the Ordinary Parish Council Meeting held at Trythall CP School on Thursday 3rd October 2013 were unanimously accepted
3. Declarations of Interest
Cllr Roberts and Cllr Bone – item 9 Planning , PA13/09925 at Bosilliack Farm, Cllr Roberts as a friend of the applicant and Cllr Bone as a neighbour and working relationship.
Cllrs Phillips and Cllr Bone – item 9 Planning , PA13/07231 at Rosemorron Farm, Gulval, Cllr Phillips as a neighbour and Cllr Bone as a friend of applicant.
4. Dispensations
None used
5. Public Participation
Mr Dan Newbery, the applicant for the retention of the static caravan at Slight Hill addressed the meeting. He pointed out that he had 20 years’ experience in horticultural work and he has now taken over the land and anticipates the need to employ a worker which shows the need in his application. He also plans to plant trees to avoid any visual problems on the site.
Mr Hugh Eddy was concerned about this becoming a permanent residence and he saw no justification for any dwelling on this site. Also there were concerns about the toilet facilities and he felt that public health approval should be sought.
Mrs Roselyn Eddy also objected as the access crossed over a footpath and intruded on land owned by her.
6. Police Report
In the absence of police officers the clerk gave the police report for October. During the month no crimes were reported compared to four for October 2012.
However, during the month a Stage 1 anti-social order warning was issued to a Madron man due to him causing harassment, alarm and distress to his neighbours.
In addition to this a former male resident of Madron who still frequents the area was given a Warning Notice under Section 59 of the Police Reform Act in relation to anti-social riding of a moped. This is a result of reports made by this council to the police.
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7. Chairman’s Comments
Cllr Roberts, acting in the absence of Cllr Pritchard, thanked Cllr Matthews for acting as temporary chairman in the absence of both the chairman and herself, particularly in relation to representing the chairman at Trafalgar Sunday and chairing the last meeting.
She is now back in office and will attend Remembrance Sunday services at Madron and Gulval. She offered to accompany Cllr Bates in laying the wreath at Madron or, if he preferred, to lay the wreath herself. Cllr Bates agreed that Cllr Roberts should lay the wreath.
The chairman then thanked all who had helped in the organisation of Trafalgar Sunday and also the councillors who attended. She said that the clerk will give a brief report in his comments later in the meeting.
8. Councillors’ Questions and Comments
Cllr Matthews reported that there is flooding on the Penzance side of Trevaylor on the New Mill Road when there is heavy rain. This appears to be due to drains blocked by leaves, etc., and clerk has asked Highways to pay attention to this.
Cllr Matthews also reported that a buttress on the Trescrowan Farm side of the bridge on footpath 2 between Madron Hill and Bone Valley is damaged and is unstable. Clerk has informed Countryside Access and Highways. Cllr Matthews reported that Highways had inspected the bridge and whilst it appears to be safe they will arrange for a structural engineer to check
Cllr Phillips has again shown concern about untaxed motor vehicles parked in the vicinity of Badgers Cross. Clerk reminded members that reports of untaxed vehicles can be reported to DVLA by anyone as this is a matter for DVLA and not the police The contact is http//www.direct.gov.uk/en/Motoring/OwningAVehicle/UntaxedVehicle/DG 4022073
Vehicles which are not insured should be reported to the police on the non-emergency line 101 or to PC Thomas or his PCSOs at Penzance Police Station. It is advisable for individuals to make the report as evidence may be required that the vehicles are not on private land.
Clerk thanked councillors who had contacted him with their questions in advance of the meeting as he was then able to bring the action taken to the meeting as opposed to taking the questions away.
9. Comments from Cornwall Councillors
Cllr Maddern reported that he had left a meeting concerning the future of Poltair Hospital to attend this meeting. The mood was enthusiastic but no decisions had been made at the point where he left.
He had met Louise Fryett from Devon and Cornwall Housing concerning the problems with the surface of the Broadwalk between Church Road and Trelawney Estate due to tree roots but as this was in a conservation area a tree officer will have to be contacted to see if planning permission will be required to resolve the problem.
He had received complaints of speeding vehicles on Madron Hill and he advised that this council should consider this and make a formal request for monitoring. It was agreed that this should be deferred until December meeting.
Cllr Bone reported that he had attended a meeting at Zennor concerning the common land, part of which is in this parish, where applications were being made to take the ownership from landowners. He was under the impression that Cornwall Council was involved in paying the costs incurred by the applicants and the landowners would have to foot their own expenses which could amount to £20,000 for legal assistance. Cornwall Cllr Maddern stated that he was against the application and assured Cllr Bone that funding by Cornwall Council was not the case although Cornwall Council had to pay the application fee.
Clerk reported that Cornwall Cllr Mann had contacted him by email with his apologies. He stated that there is still no news of any donation from Castle an Dinas Quarry. The clerk had enquired if any funding was available from Cllr Mann’s Community Chest if members wished to erect a Christmas tree in New Mill and Cllr Mann explained that the majority of Community Chest had been allocated and only about £100 was available.
He also pointed out that the bridleway at the Quarry had been closed for health and safety reasons and a new permissive bridleway had been opened on a new route and this will, at some stage, have to be adopted through the normal legal procedures.
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10. Planning
Applications
Clerk reported that the Planning Panel had met at Landithy Hall on 4th November to consider the applications. They were able to take time to study the applications in depth and had made the following recommendations for this council to approve or amend.
PA13/07963 – retention of static caravan for use as an agricultural worker’s dwelling at Slight Hill, Heamoor – objection on the following grounds: –
1: In response to the risk of security, this is a low crime area and there are no records of damage to or theft of crops for many years.
2: The applicant wishes to consider family life, but a caravan is not long term value for family life – the application is for an agricultural worker’s dwelling but the applicant uses his own family circumstances in the application
3: So far as the need is concerned, the business is not established and the present workings do not warrant residence on site. There are many similar projects in the area where accommodation on site is not deemed necessary and there is a large quantity of accommodation available for rent or purchase in the nearby area.
4: Permission for this application would create a precedent for this type of accommodation in this area and there is no evidence to give this application any special justification.
5: The application contains profit forecasts and figures produced by the applicant. However these should be tested by a suitably qualified professional and independent person to ensure that they are realistic and that the business is viable and sustainable in the medium to long term.
Clerk reminded members that in August there had been an application for the retention of poly-tunnels at this location. At that time this council felt that the application was short on facts and should be referred to a land agent.
The chairman then asked members if they had any views about the recommendations from the planning panel and after taking into account what has been said in public participation they had the opportunity to accept or amend the planning panel recommendations.
It was proposed by Cllr Scoble, seconded by Cllr Tanner and unanimously agreed that the views of the planning panel be accepted
PA13/08299 – construction of a greenhouse at Wesley Lodge, New Mill – supported.
PA13/09925 – proposed agricultural building at Bosilliack Farm, Madron (Cllr Roberts and Bone declared interests) – supported
The chairman asked members if they had any views about these recommendations and it was proposed by Cllr Tanner, Seconded by Cllr Matthews and unanimously agreed that the recommendations of support be approved.
Results
PA13/06011 –and PA13/06012 – extension and alterations to form annex accommodation, amended scheme PA11/10056 at Lower Boskenning Barn, Heamoor – withdrawn
PA13/08053 – extension and amendment to previously approved application 89P/1442 at Ninnis Cottage, New Mill – approved
PA13/080109 – first floor extension at Higher Trye Farmhouse, New Mill – approved
Other Planning Matters
Planning Enforcement – EN13/ 02517, alleged siting of an unlawful advertisement at Landithy Farmhouse, Madron. This was registered after complaints to Madron councillors.
PA13/07231 relates to an application for the installation of a single endurance E3120 (50kw) wind turbine on a 24.6m hub height tower, 34.2m to blade tip, to provide renewable energy to the dairy farm at Rosemorron Farm at Gulval.(Cllrs Bone and Phillips declared interests)
This application will be before the Planning Committee at a meeting commencing at 2pm on 18th November 2013 at the Committee Room at Cornwall Council offices at Dolcoath Avenue, Camborne. This council opposed this application in August 2013 and recommended a site visit and the referral to Planning Committee on several grounds including, detrimental effect on wild life and there has to be exceptional circumstances required for this to be erected in AONB. Details have been circulated by email and this parish can supply one objector. Cllr Tanner agreed to represent this council and complete the registration.
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Clerk reported that an appeal has been made against the refusal of an application to retain a campsite at Noongallas. This will be considered by an exchange of written statements and a site visit by the Planning Inspectorate. There is no need for any further action by this council as the strong objections from this council to the campsite are recorded and will be taken into account
11. Public Rights of Way
Clerk reported that there was nothing to report other than County has reimbursed their costs towards the payment of contractors.
12. Clerk’s Report and Correspondence
Clerk reported that all instructions from the last meeting had been completed.
A ‘thank you ‘card has been received from Hilary Richins for the flowers sent by this council
A reply from Cornwall Council Public Transport Officer concerning rural bus services has been received and circulated to councillors. First have also circulated their revised time table services and these have also been circulated by email.
TCV Conservation has circulated their services and this has been circulated by email to councillors.
St Hilary Parish Council have emailed their concerns regarding proposed increase in new housing and this was circulated by email to councillors. This was discussed in detail at West Penwith Town and Parish Forum.
CALC issues 9 and 10 of ‘This Week’ have been emailed to councillors.
Details of the new Scrap Metal Dealers Act 2013 giving details of new registrations required and control of dealers has also been circulated by email to councillors for information.
The Cornwall Council Localism and Devolution Bulletin giving reports on the Town and Parish Council Summit, Sustainable Communities, Rural Highways Best Practice, etc. has also been circulated by email to councillors
Clerk reported that the Nelson Memorial and Trafalgar Thanksgiving Service and Parade had progressed on 20th October with all parties appreciating the day. There had been one problem with a car left on the parade route which meant that the parade had to be diverted on the way to the church but whilst in the act of it being removed before the march past after the service the owner appeared and removed her vehicle. Apart from this all went to plan.
Poltair Consultation Update meeting is taking place in Penzance at the same time as this meeting. Apologies have been sent as Cllr Jenkin is away but clerk has requested a report from the meeting.
Cornwall Council is required to review its policy in various areas under the Licencing Act 2003 every five years. The covering letter has been circulated to councillors by email and any response is to be received by 3rd January 2014. It was agreed that this be deferred to the December meeting give the opportunity for Cllr Pritchard to respond
Clerk has circulated by email details of requests for sightings of deer in Cornwall and copies have been made for notice boards and the local pub. Councillors reported that there have been several sightings in the area
Nature workshops are offering trees to be collected and planted in order to promote the tree planting movement. Details have been circulated to councillors by email.
Cornwall Community Land Trust have written to the clerk advising him that affordable housing will be on sale at a discounted price of £123,000 each at Chypons Estate, Nanceledra
Applicants should have a direct connection with Towednack Parish but the offer can include nearby parishes including Madron. Clerk has asked for details for notice boards and the Madron Parish Council website and these details are awaited.
Finally the poles which could be a hazard on the footpath at the rear of Vingoes Lane have been demolished and are now safe.
13. West Penwith Town and Parish Forum – 10th October 2013.
Cllrs Mathews and Scoble and the clerk represented this council. The first item related to infrastructure plans which covered neighbourhood plans and where parishes joined in a cluster in relation to certain services as an option, but the main item of the evening concerned the proposal for further new house building.

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This created a large debate with the main worry being the lack of services to support the proposal and this has now been well circulated in the local press as Cornwall Council are engaged in this matter.
14. Vacancy for Councillor on Madron Parish Council
Notices have been posted on boards giving notice of the vacancy and advising the public of the right of ten electors to request an election. No request has been made within the statutory period and the clerk has now prepared notices for boards advising people that this council should now co-opt a new councillor.
This will now be deferred to the next meeting and if any councillor knows of any interested person in the Gulval Ward he should ask them to write to the clerk.
15. Christmas Trees – Madron Village and New Mill
Clerk reported that Cllr Maddern had agreed to fund the Christmas tree for Madron Village from his Community Chest. Clerk had made enquiries about the cost and so far the cheapest he could find was based on £9 per foot and so a 14 foot tree, as normally ordered, would cost £126 plus reclaimable VAT. The chairman thanked Cllr Maddern for his generosity and he accepted the price. The clerk was instructed to make the necessary arrangements after discussions with Cllr Jenkin to fit in with the school arrangements and the tree is to be erected in front of Landithy Hall as last year.
Clerk understood that last year it was agreed that consideration be given to New Mill having a tree. Cllr Roberts reported that she has made enquiries and the verges are unsuitable and no householder is prepared to have the tree at the edge of their land.
16. Finance
It was proposed by Cllr Peake, seconded by Cllr Burlton, and unanimously agreed that the following accounts be paid: – W.E. Wilkins, clerk – salary £542.16, office allowance £30.00, mileage £36.00, Trafalgar mileage £31.05, disbursements £64.02, Kaspersky security update for parish council computer £39.99; HMRC – PAYE and Nat Ins. £140.67; Cormac Solutions – lining on The Green for St Maddern School £311.80.
Clerk reported that he had obtained a wreath for Remembrance Sunday and it is the practise of this council to give a donation in lieu of this to the Poppy Appeal.
It was proposed by Cllr Scoble, seconded by Cllr Bone and unanimously agreed that a sum of £75 be donated.
Clerk reported that an audit is due and he is making the necessary arrangements with Cllrs Roberts and Tanner
17. Time and Date of Next Meeting
7.30pm, Thursday 5th December at Trythall CP School

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