THURSDAY 6th OCTOBER 2016 AT 7.30pm
Draft to be confirmed on 3rd November 2016
Cllr Mrs C. Roberts (chairman) Cllr Mrs A. Jenkin
Cllr Mrs G. Burlton Cllr S. Pritchard Cllr. M. Scoble Cllr G. Tanner
Cllr S. Bates Cllr C. Bone
Cllr R. Matthews Cllr I. Phillips

Cornwall Cllr R Mann

Clerk, Mr W.E. Wilkins and one member of the public

Cllrs V. Peake, H. Eddy and Cornwall Cllr Maddern
2. Acceptance of Minutes
The minutes of the Ordinary Parish Council Meeting held at Madron Community Rooms on 1st September 2016 were unanimously accepted
3. Declarations of Interest
4. Dispensations
5. Public Participation
Peggy Rickaby addressed the meeting on behalf of her clients with regard to planning applications PA16/08977 and 08978. She gave an outline of the plans and reasons for the application.
6. Chairman’s Comments
Chairman reported that she had now been appointed as a member of the Landithy Hall Managers and had endorsed her disclosure of interests form accordingly
She added that there would be help required in connection with the Trafalgar Parade this year and hoped that the councillors who do not normally become involved between meetings would volunteer to assist.
Cllr Mike Lovegrove, the new Mayor of Penzance has informed the chairman of the policy that he wishes Penzance Town Council to be more open and he plans to have the agendas and minutes of their meetings circulated to Madron Parish Council as there are several issues close to the Madron boundary which this council should be aware of.
7. Councillors’ Questions and Comments
Cllr Phillips reported rubbish and damaged vehicles on the old road at Badgers Cross. He has reported this to Cornwall Council and Cllr Mann will also follow this up.


Cllr Matthews advised the meeting that the pot holes between Boskednan and Tredinnick, reported at the last meeting, had not been filled in. Cornwall Cllr Mann explained that this is not a council road and any approaches should be made to the landowner. Cllr Matthews agreed to take this up with the landowner.
8. Comments from Cornwall Councillors
Cornwall Cllr Mann commented on a possibility of Cornwall Council being reduced by eight members and also a feeling that the Community Network Panels (Forum) may be stopped and replaced by a form of public meetings.
9. Planning
PA16/08567 – application for non-material amendment in relation to application PA15/05680 (retrospective planning application for conversion of existing attached garage, store and utility to bedroom with en-suite shower and larger utility room) for vertical boarding instead of pebble dash to replace the garage door at The Curlews, Gulval. This council supported the original application in August 2015 – supported
PA16/08450 – works to trees subject to a tree preservation order. Re-coppice two or three sycamores and fell one dead elm at Trevaylor Cottage, Gulval – supported
PA16/08977 and PA16/08978 – listed building consent for conversion of a domestic storage outbuilding to a bedroom and en-suite, new roof works at Carfury Farm, New Mill – supported.
PA16/08766 – crown reduction of sycamore tree at Trebean, Fore Street, Madron – supported
PA16/02754/PREAPP – pre application advice for conversion of part of loose box/store building to an annex at Windman Cottage, access to Trezela, Gulval – noted
Clerk will update Cornwall Council website and inform the relevant planning officers.
PA16/04760 – listed building consent for re-roofing of utility lean to and re-pointing of external walls at Chy-an-Bara, Church Road, Madron – approved
PA16/06520 – lawful development certificate for mobile home at The Cottage, Boskednan, New Mill – granted
PA15/10487 – proposed conversion of redundant livery stables to provide Nordic Walkers Holiday Retreat at land SSW Gorselands, New Mill – refused
PA16/06192 – works to oak tree and felling of sycamore and ash trees at Trevaylor Mill, Gear Hill, Gulval – approved
PA16/06601 – change of use of redundant agricultural buildings to an unfettered dwelling at Middle Carnequidden Barn, New Mill – approved.
PA16/02228/PREAPP – pre-application for advice for conversion of a barn to a single dwelling at Trembath Mill, Penzance – advice given, closed
Other Planning Matters
A planning conference will be held at St Johns Hall, Penzance from 4.30pm – 8.30pm on 10th November. Details have been circulated to councillors showing details of various workshops available. Cllrs Roberts, Scoble and Tanner agreed to attend. Clerk to inform the organisers.
10. Public Rights of Way
Clerk reported that the second cut of gold paths has now been completed by the contractors and the payment is included in the finance section of this agenda
Cormac have contacted the clerk asking for any views on changes to the LMP schedules (paths and stiles) for 2017-2018. Cllrs Burlton and Tanner, as public rights of way councillors, have been consulted and Cllr Tanner asked for the inclusion of FP104/32/3 which is about 60 meters long, and has been cut at this council’s expense for the last two years, to be included. Also 104/1/1, as we have paid for the stiles to be cut and the path should be included as it is on the schedule.
He also would like to add Ginger Lane, which we are trying to get cleared and now have permissive right over, to be included. This is not on the public rights of way schedule but has been opened by this council to assist ramblers and walkers as it links to well-used paths. Clerk to reply to Cormac accordingly.


11. Clerk’s Report and Correspondence
All instructions from the last meeting have been completed.
Clerk reported that Landithy Hall Managers have agreed to the storage of Parish Council files in the hall. This policy is to be reviewed annually and arrangements for access is during meetings or by arrangement with the caretaker. Clerk has made enquiries about a filing cabinet and the very basic ones are in the region of £50 to £120. Fireproof cabinets are in the region of £1000 which makes them unaffordable. He asked the council to give him a maximum figure to work to. He also would like the chairman of the Landithy Hall Managers to agree to the design of the cabinet as it is to be stored on their premises. Cllr Pritchard felt that we should purchase the best quality cabinet with a secure locking system and he proposed that the clerk should spend up to £300. This was seconded by Cllr Tanner and unanimously agreed.
Police and Crime Commissioner’s Monthly Report has been circulated to councillors by email – noted
Cornwall Council has circulated their consultation on ‘flyering’, the free distribution of printed matter as there are controls in Newquay. If there are any further ‘hotspots ’causing litter problems a response should be made to the circulated e- mail – noted
Cornwall Council consultation on hackney carriages and private hire policy is subject to a review and this has been passed to Cllr Pritchard as transport councillor. He has completed this and the recommendations are similar to the demands set by Penwith in the days when they were responsible and are therefore acceptable..
Cornwall Council final report of the Governance Review External Group has been circulated to councillors by email – noted
Cornwall Council special bulletin relating to the Electoral Review Panel proposal for future size of Cornwall Council has also been circulated to councillors by email – noted.
Derek Thomas MP has issued an invitation to a meeting at the Godolphin Arms at Marazion at 7pm on Thursday 20th October mainly addressing projects around Mounts Bay including safeguarding the shoreline, A.30 road and reintroduction of helicopter services. This is mainly directed at the areas of Penzance, Madron, Ludgvan and Marazion. There will also be other speakers updating the Penzance Neighbourhood Plan. Details of councillors attending are requested and Cllrs Roberts, Jenkin, Burlton and Pritchard agreed to attend – clerk to notify organisers.
Cornwall Council Site Allocations Development Plan Document consultation has been circulated to councillors by email – noted
12. Trafalgar Parade and Service, 23rd October 2016
Clerk reported that all actions required at this stage from his side have been completed. He explained that he had a medical problem at this time and would not be able to take part in active events as whilst he has a sick note. However, it had been agreed that he could work up to three hours a day on routine matters. The following issues are to be considered at this stage. 1. Arrangements for the distribution of traffic cones, 75 of which are stored at Landithy Hall and 75 at Chynoey at New Mill. Cllr Peake may be available to help in the provision of the cones from New Mill and Cllrs Pritchard, Scoble, Bates and Burlton agreed to meet at 11am on Saturday 22nd October at Landithy Hall to put out the cones and to collect them after the parade on Sunday 23rd October.
2. Cllr Scoble agreed to circulate the notices relating to parking restrictions along the parade route to local residents asking for co-operation.
3. The street closure notices to be attached to telegraph poles, etc. will be posted by Cllr Scoble at the appropriate time two weeks before the event
4. The stewarding of traffic at the top of Fore Street and at the top of Madron Hill will be performed by Cllr Bates. It is hoped that Cllr Peake will be available to perform the same task at the top of Madron Hill, but in the event of him not being available Cllr Pritchard will arrange for a replacement.
5. Checks of the parade route on the morning of the parade route to ensure there are no obstructions by parked cars will be made by Cllr Pritchard.


6. The overall supervision of events on the day will be conducted by Cllrs Roberts and Pritchard due to the clerk officially being on sick leave.
Finally the clerk requires details of the councillors attending the parade and service for the information of church wardens, etc. Cllrs Roberts, Pritchard, Jenkin, Matthews will attend.
13. Twinning – Visit of group from Mont-Dol – 29 October to 1 November
Cllr Roberts attended a meeting on 26th September in relation to proposed visit by representatives from Mont-Dol to Madron. Only four people attended the meeting, Rev. Tim Hawkins, Cllr Matthews, Cllr Roberts and one member of the public.
In view of the lack of interest by the residents of Madron it was agreed that the visit (and twinning arrangements) would now be terminated.
14. Finance
It was proposed by Cllr Burlton, seconded by Cllr Jenkin and unanimously agreed that the following payments be made: – W.E. Wilkins, clerk – salary £695.10, office allowance £30.00, mileage £9.90, disbursements £16.92, Trafalgar postage £66.00; HMRC – PAYE and N at. Ins. £200.19; Cllr Bates – materials for repairs to pump and cabinets £6.95; Grant Thornton – audit £240.00; A. Clemens – LMP, second cut of gold paths £640; N. Prowse – 2nd cut gold paths £640.00, 2 cuts of path at Trafalgar Fields £50.00.
Clerk reported that he has received an invoice from Complete Weed Control since the publication of the agenda, for the second spray of Madron Village which took place at the end of September. This amounts to £144.00 including VAT. This quotation was agreed earlier in the year and the first spray was completed in April. It was proposed by Cllr Burlton, seconded by Cllr Bates and unanimously agreed that this invoice be paid.
Cllr Scoble complemented Cllr Bates on the excellent work he had done to refurbish the village pump which would have cost a great deal if done by an outside business and he felt that a vote of thanks was in order to Cllr Bates for his work. This was unanimously endorsed by the meeting.
Clerk will invoice Cormac for the reimbursement of the payments to contractors for cutting gold paths
15. Freedom of Information Request for Minutes since Localism Act 2011
It was proposed by Cllr Jenkin, seconded by Cllr Burlton and unanimously agreed that the press and public be excluded from the meeting on the grounds that it may involve disclosure of exempt information in accordance with Part1A, Schedule 12 of the Local Government Act 1972.
There was a discussion over this request and connected matters. The minutes are on the Madron Parish Council website and therefore in the public domain. Clerk to inform the person requesting details.
16. Time and Date of Next Meeting
7.30pm, Thursday 3rd November at Madron Community Rooms